Tips for onboarding Short-Term/Temp/Sub employees

To onboard your employee, follow the steps below:

Submit the appropriate Authorization to Hire via Dynamic Forms
(min 21 days in advance of start date).
When you receive the email from HR that your Auth is approved, download a PDF copy of the Auth and save it back to your computer**. You will need to attach it to your Help Desk ticket linked here: Short-Term/Temps/Subs
(the approved authorization to hire notification will also have a link to the Help Ticket).
Once the Help Desk ticket has been processed, the new employee will receive a Welcome Letter email with their login instructions.
(This email will also be sent to the supervisor submitting the ticket to be able to assist their new hire with logging in when they start)

Notes:

To onboard a returning Short-Term/Temp/Sub employee who has been working in this current fiscal year and will be returning in the same position for the upcoming fiscal year (July 1 and later), follow the steps below so we can extend their access without interruption:
- Once the Authorization to Hire has been completed for the new fiscal year, you will need to submit a Rehire Request via the Help Desk. This is a shortened version of their initial onboarding ticket.
- Your Short-Term/Temp/Sub will need to complete/submit their timecards within their MyShasta account. If you have questions regarding that process, please contact payroll@shastacollege.edu
Reminder: Every June 30, if both the Authorization to Hire and Rehire Request Help Desk ticket are not submitted, the employee’s account will be blocked from access. These both need to be submitted for the employee to maintain their access.
If your employee is not returning or is no longer working for you at any time during the year, you need to submit a Deactivate ticket to end their account access. Leaving their account open is a security risk for our campus and has the potential to compromise our network.

**Helpful Suggestion: Create a folder for all your completed Auths. This is also a good way to keep track of all your short-term/temp/sub employees for the fiscal year so that you have them all in one location for submitting their deactivates when they no longer work for you.